Information Governance Organizational Development Services

STRATEGIC	FOUNDATIONAL				EXECUTION			MANAGEMENT
Maturity Assessment & Strategic Roadmap	Records/Data Retention Policy & Schedule Data Security Classification Policy	AI Governance Privacy Program	Discovery Response & Legal Hold	Governance Processes and Procedures	Data Placement & Automation	Behavior Change Management & Training	Legacy Document & Data Disposition	Ongoing Management & Monitoring
Information Governance Organizational Development

Steering Committee Charter Development

Development of charter for cross-functional Information Governance Steering Committee composed of key stakeholders where each stakeholder remains responsible for its area of expertise and tasks are accomplished through an integrated and coordinated plan. The charter documents the purpose, structure and roles and responsibilities of the Committee.

Information Governance Team Organizational Framework and Matrix Structure

Develop Information Governance Team Framework, well as an approach for deployment and implementation of the Framework. The framework includes a distribution matrix of Information Governance roles across the enterprise, including the Program Manager, Information Governance Executive Committee for program overview, Information Governance Steering Committee working group, Information Governance Compliance Leads, Records Coordinators, Privacy Coordinators and other potential contributors. Engages with key stakeholders to discuss various Information Governance organizational structures and reach preliminary consensus on a desired structure. The Matrix specifies determine the number of work units per geographic location and number of physical locations that encompass the scope of the Information Governance program required in planning, rollout and management of program.

Information Governance Team Roles and Responsibilities

Develop formal responsibilities and resource requirements for those roles in Information Governance Program, including criteria and process/guidelines for selecting Record Coordinators.

Program Manager and Records Coordinators 90-day Task Plan

Contoural will also develop a 90-day task plan for the Program Manager and Records Coordinators, containing a detailed set of activities for Records Coordinators to complete in the first 90 days of program rollout.

Framework Executive Communications

Develop and Deliver Executive/StakeholderPresentation on Information Governance Team Framework – Contoural will develop and deliver an executive/stakeholder presentation on the proposed Information Governance Team framework, which provides executives with a strategic vision and creates the foundation for Information Governance program implementation.

Top Three Information Governance Organizational Development Resource

CEP Magazine Article – Who Should Own Records Management? Part 1

Essential Information Governance Organizational Development Questions

Who should own records management and document retention? Who should own the larger Information Governance program? How much program responsibility should be centralized, and how much within each business unit?
How do we ensure once developed the program will continue to operate? Who will be responsible for training, audit and program updates?
What common workstreams are across records management, document retention, privacy, and eDiscovery? How do we leverage these common workstreams?
Who should be on the steering committee? What’s the role of the steering committee? Who will be responsible for what? How are we going to make program decisions? What’s an appropriate charter for the steering committee?

What’s the Information Governance organizational structure for us to execute program effectively? How should departments and business units be involved? What model best fits into our business across all the business units and geographies?
How do we train and provide support at the business level?
What are the overall program staffing requirements? What and how many resources are appropriate an organization our size?
How do we define program roles? How do these roles fit in with the steering committee? Which group will these people report into? What type of people do we want to bring into these roles?
What are the initial tasks plans for managers? How do we train and what are the tasks for the coordinators?

Contoural’s Approach to Information Governance Organizational Development

Information Governance success requires leadership and commitment at all levels of the organization. Contoural’s IGO Development services enable clients to develop
the management structure and processes for ongoing operation of their Information Governance program, well after Contoural has completed its engagement.

Information Governance Organizational Framework

Information Governance Organizational Framework Contoural focuses on the organizational framework to support an Information Governance program; documented and approved procedures and policies; a governance structure for development, implementation and ongoing maintenance; and validating the Information Governance program with respect to external regulations, standards, and business requirements.

Information Governance Organizational Development Services

Steering Committee Charter Development

Information Governance Team Organizational Framework and Matrix Structure

Information Governance Team Roles and Responsibilities

Program Manager and Records Coordinators 90-day Task Plan

Framework Executive Communications

Top Three Information Governance Organizational Development Resource

CEP Magazine Article – Who Should Own Records Management? Part 1

Essential Information Governance Organizational Development Questions

Contoural’s Approach to Information Governance Organizational Development

Information Governance Organizational Framework

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Contoural

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